Modernization Update - April 2017

Key Highlights This Month:  

  • At Executive Steering Team a new status update report was introduced that only highlighted projects that are “yellow” (are struggling) or “red” (at a stand-still). This narrowed down to about 15 projects and provided the ESC an opportunity to get more information and ask questions on a limited number of projects.
  • Michelle Weber – Business Solutions Officer with DHS Policy & Operations Administration, has worked to set a meeting with individuals across DHS with county representation who have operational needs that are supported by SSIS to discuss:
  • Business input into the prioritization of maintenance requests; and,
  • Business participation in meetings related to SSIS operations.
  • Intent is to make sure all stakeholders are involved (Adult Mental Health, Disability Services, Adult Protection, Financial Operations and Child Safety and Permanency). In managing the needs of SSIS. The meeting is set for April 20, 2017. There will be four County Representatives.
  • Chris Lancrete’s County Alignment Group met on April 11th and were provided an overview on the modernization efforts happening with the State. First time some County IT Staff have heard the modernization plan.
  • The Integrated Services Delivery Team did a site visit to Dakota County to see how they have integrated services. There are visits planned to Hennepin, Olmstead and Stearns Counties as well.
  • The ESC has worked with Curum to hold a demonstration of the child support product for a select few on April 27th and will work with them on more sessions. Todd McMurray, Content Expert with PRISM, will be able to attend.
  • DHS/Child Safety and Permanency Division, is working on drafting an Advance Planning Document (APD) for Comprehensive Chile Welfare Information System (CCWIS) planning to the Administration for Children and Families.  This APD is a vehicle for the Department to request federal funds to conduct planning activities such as a feasibility study, cost benefit analysis, etc.  This work will occur prior to any decisions being made regarding SSIS and CCWIS.  DHS is required to submit their intent to ACF by July 2018. There will be opportunities for counties and tribes to participate in the process.
  • For counties looking to purchase new technology, SSIS does not have access to a Surface Pro environment - - nor do they have access to Windows 10.  However, many Counties now have staff utilizing Windows 10 and not reporting any issues.  As always, contact the SSIS Help Desk if experiencing difficulties for better standardization of issues and solutions.

Requested Actions Needed From MACSSA:  

  • High level participation in the Curum Child Support Demonstration on April 27, 2017 at Anderson Building of DHS.

New Trends in This Area:  

  • The governance structure of many of the groups are being evaluated for effectiveness and alignment to the charter as well as the overall functionality. This will include ISDS, ESC, PMT, BADT, and the rest of the domain teams.

Issues/Concerns Regarding This Topic:
None at this time. 

Legislative Impacts:  

  • The House omnibus health and human services finance bill (HF 945) contains no funding for the continued maintenance of the Minnesota Eligibility Technology System (METS), as well as does not include $10 Million dollars in added funding that would have brought in another $90 million from a Federal Match.
  • Without maintenance the system would soon cease to function, jeopardizing the eligibility of many residents in Minnesota.

Supporting Materials:  

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